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Automation ROI calculator

Enter how often a task happens, how long it takes and what staff time costs to see the hours and money automation would save, the payback period and the first-year ROI.

Live resultUpdates as you type

Press “Calculate savings” to see the result here.

How do I use the automation ROI calculator?

  1. Enter how many times the task happens each week and how long it takes.
  2. Enter the hourly staff cost and the share that can be automated.
  3. Add the build and running costs and press Calculate savings.

How do I estimate the hours an automation saves?

Count how often the task happens and time it honestly, including switching between apps and fixing mistakes. A task that takes four minutes and happens 30 times a day uses about 40 hours a month. Multiply by the full hourly cost of the people doing it — salary plus benefits, visa and overheads — to see what the manual process really costs.

Which benefits are harder to measure but still real?

  • Speed: replying to a lead in one minute instead of two hours wins more deals.
  • Accuracy: fewer typing errors in invoices, orders and records.
  • Coverage: nights, weekends and holidays are handled.
  • Scale: volume can grow without hiring at the same pace.
  • Morale: people spend time on work that needs judgement.

Put a conservative figure on revenue gained, then check it against real results after launch.

Which processes should I automate first?

Rank candidates by volume × time × error cost, and pick the one that is high on all three with clear rules. Typical first wins in UAE businesses are lead capture into the CRM with an instant WhatsApp alert, appointment confirmations and reminders, invoice creation and payment reminders, and daily sales or stock reports.

Automation ROI calculator: frequently asked questions

Which tasks are worth automating first?

Frequent, rule-based tasks: answering common enquiries, data entry between systems, invoice processing and appointment booking.

Should I assume 100% automation?

No. 60–80% is realistic, because unusual cases still go to a person.

How is automation ROI calculated?

Hours saved × hourly cost, plus revenue gained, minus build and running costs, over a period.

What hourly cost should I use?

Salary plus benefits, visa and overheads divided by working hours.

What is a good payback period?

Many good first automations pay back within months.

Should I include error reduction?

Yes. Fewer mistakes mean less rework and fewer lost customers.

What tasks give the best ROI?

High-volume, repetitive tasks with clear rules or frequent questions.

Do I need to cut staff to see ROI?

No. Most businesses redeploy time to sales and service.

What running costs should I include?

Platform subscriptions, AI usage, hosting and monitoring.

Can you check my estimate?

Yes. Share it and we will review it in a free call.

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